Microsoft Excel 2010 Training, Tips for Excel 2010, Tips for Excel 2007Microsoft Excel Tips  
 Home Products Programs Meet Dawn Free E-zine Media Room Contact 
10 Easy Microsoft Excel Tips  

Technology Trainer
Software & Tech Speaker
Software Consultant
Tips & Tricks
The Pro Shop
Free Software Articles
How-To Lessons
Tips Newsletter
Bonus Resources

Dawn Bjork Buzbee
The Software Pro®

Microsoft Certified Trainer (MCT)

Certified Microsoft Office 2010 Specialist (MOS 2010) Master Instructor

Certified Microsoft Office 2007 Specialist (MOS 2007) Master Instructor

Microsoft Certified Application Specialist (MCAS) Instructor

Certified Microsoft Office Expert

Certified Women's Business Enterprise (WBE)
WBENC Certified

WOSB (Women-Owned Small Business) Certified

(303) 699-6868

>>Back to Articles Home

10 Quick & Easy Microsoft Excel Tips

Microsoft Excel 2010 Tips, Excel 2007 Tips & TricksWhether you are a beginning Excel user or an expert, you will likely discover something new among these essential Microsoft Excel tips.

1. Display Formulas

excel, show formulas, audit formulas, Microsoft ExcelTo display worksheet formulas for auditing and printing, press [Ctrl] + ~ (called a tilde and found on many keyboards to the left of the #1 key). Use this shortcut again to revert back to worksheet results. In Excel 2010 and Excel 2007, this option, Show Formulas, is found under the Formulas tab.

2. Fast Moves Between Worksheets in a Workbook

Try these keyboard shortcuts to toggle or cycle between worksheets:

  • Next worksheet: [Ctrl] + [Page Down]
  • Previous worksheet: [Ctrl] + [Page Up]

These shortcuts work great in smaller workbooks but how do you quickly move to a specific worksheet especially now that Excel 2010 & 2007 support up to 1,024 worksheets, an increase from the limit of 255 worksheets in Excel 2003? For another way to easily navigate to a worksheet in an Excel workbook, right-click on any of the 4 triangle navigation buttons (located immediately to the left of the worksheet tabs) to display a pop-up menu of worksheet names. Just choose the worksheet you want. The option for More Sheets… displays as needed for a complete list of worksheets in the workbook.

3. Fast Data Entry

Save time with these quick and easy ways to enter data into an Excel worksheet:

  • Enter current date: [Ctrl] + ;
  • Repeat data from the cell immediately above: [Ctrl] + ' (single quote)

4. Wrapping Text

When entering titles or long paragraphs of text, the [Enter] key will move to a new cell. Instead press [Alt] + [Enter] to create a line break or new line in the same cell. With this shortcut, you can decide where the text breaks for column headings, text descriptions, and Excel notes and comments.

Not every long text entry needs this specific control, and so, you can anticipate and automatically format lengthy entries to wrap to multiple lines by applying the Wrap Text alignment feature to entire columns or rows even if some of your cells won’t need it. To format a selection in Excel 2010 or 2007 to wrap text, pick the Wrap Text command from the Alignment group in the Home tab.

5. Go To Shortcut

Quickly move to a specific cell or range by pressing [F5] or [Ctrl] + G (Go To).

6. Editing Cells

Excel has lots of choices for editing text, values or a formula in a worksheet cell including:

  • Typing a new entry in the cell (no need to delete previous contents)
  • Double-click on cell to open "in-place" or direct editing
  • Press [F2] to open the current cell for editing
  • Click once into the Formula Bar (above column headings)
  • Press [Delete] to clear contents (cell is empty but retains formatting)
  • When a cell is opened for editing, click with the mouse or use arrow keys, [Backspace], [Delete], [Home] and [End] to navigate within the cell.

7. Keyboard Shortcut to Go To the Formula Bar

The previous Excel tip included the option to edit a cell by pressing the [F2] function key which, by default, positions the cursor in the cell instead of the Formula bar. If you really like keyboard shortcuts over the mouse, you can change the [F2] function key so it moves directly to the Formula bar. Just follow the steps below for your version of Microsoft Excel:

  1. Excel 2010: Pick the File tab and then select Options from the bottom of the screen.
    Excel 2007: Click the Office button and pick Excel Options (at the bottom right).
  2. Select Advanced in the left pane.
  3. Uncheck the Allow editing directly in cell option. OK to apply.

8. Easy Cell Formatting

Try these quick Excel keyboard shortcuts to change formatting for your current selection:

  • Open the Format Cells dialog box: [Ctrl] + 1
  • Apply the currency format: [Ctrl] + $
  • Apply the percentage format: [Ctrl] + %

9. Quickly See a Sum or Average

Want to see a quick total or other calculation? Just highlight some numbers in a worksheet. Next, look at the status bar at the bottom of the window. As part of a feature called AutoCalculate, Excel displays the average of the numbers, a count of the cells, and the sum. The average, count, and sum in the status bar get updated each time you click another cell.

By the way, when you use this tip, Excel ignores any cells you click that contain text or graphics instead of numbers. Although you can’t automatically create fixed results from these calculations, this is an easy way to audit or review your Excel worksheets. You can also use this trick with non-adjacent cells. Just click on one cell, and then hold down the [Ctrl] key while you click on additional cells you want to add to the other selected values.

10. Quick Select All

If most or all of your Excel worksheet will have the same format (font style, size, number, etc.), you can apply global formatting to the cells even before you type text, data, or formulas into the cells. To select all of the cells in the current range or data list, press [Ctrl] + A. Press again to select the entire worksheet (Select All) or by clicking once on the upper-right intersection (the blank rectangle) of Column A and Row 1. Then choose the cell formatting options that you want to see in your worksheet.

© Dawn Bjork Buzbee, MCT, The Software Pro®

Dawn Bjork Buzbee is The Software Pro® and a Microsoft Certified Trainer (MCT) as well as a certified Microsoft Office Specialist (MOS) Master Instructor, certified Microsoft Applications Specialist (MCAS) Instructor, and a certified Microsoft Office expert. Dawn shares smart and easy ways to effectively use software through her work as a software speaker, trainer, consultant, and author of 8 books.

This article and more can be reprinted at no charge in your publications and website with copyright and attribution.
>>Learn more about how easy it is to share these valuable tips, tricks, and techniques.

More Microsoft Excel Tips, Tricks & Handouts Too!

More Smart & Easy Software Tips, Tricks & Techniques for You

<<Back to Articles

Be an Excel Expert!
How effectively are you using Excel to create, format, and analyze your important data?
Learn the shortcuts and secrets you need to quickly and easily save time and money. Discover the Excel Tips, Tricks, and Techniques Everyone Should Know!
Click Here for More Valuable Excel Tips!

Go To Top of Page

Home for Dawn Bjork Buzbee, The Software Pro
Contact Dawn Bjork Buzbee, The Software Pro
Hot Excel Tip
Hold [Ctrl] and click to select multiple worksheets for formatting a group.
Did You Know?
Switch to the Page Layout view (View > Page Layout) in Excel 2010 and Excel 2007 to enter a header or footer directly into your worksheet.
HomeContact Us | Training | Speaking | Consulting | Services | Tips & Tricks | Products | How-To Lessons | Free Articles | Newsletter | Resources | Site Map

© Copyright 2015 The Software Pro® & Dawn Bjork Buzbee - All Rights Reserved
(303) 699-6868
§ §
Geek Speak Becomes People Friendly

Microsoft Certified Trainer (MCT)
§ Certified Microsoft Office 2013 Specialist (MOS 2013) Master
Certified Microsoft Office 2010 Specialist (MOS 2010) Master Instructor
§ Microsoft Certified Application Specialist (MCAS) Instructor
Certified Microsoft Office Specialist (MOS) Master Instructor
§ Certified Microsoft Office Expert
Certified Women's Business Enterprise (WBE) WBENC Certified
§ WOSB (Women-Owned Small Business) Certified
The Software Pro
® is a registered trademark
Terms & Conditions       Privacy Policy