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Microsoft Word 2003:
Avoid Annoying Automation

Why Text Automatically Changes in Word

Does it seem like Word randomly changes the capitalization or spelling of text in a document? AutoCorrect is to blame. As the name indicates, AutoCorrect automatically corrects the spelling of common misspelled words but also makes other changes including capitalizing the first letter in a sentence, table cell, or line of text. To review your choices, pick Tools > AutoCorrect Options, choose the AutoCorrect tab and uncheck any option that gets in the way of typing your text. (Note: these tips apply to Microsoft Word 2003 or earlier).

Automatic Outlines & Numbered Lists
You Don't Want

Have you ever tried to create your own numbered list or outline with letters and then watched the numbering or formatting change once you press [Enter] for the next line? This is a huge annoyance for anyone that wants to build their own custom layout for an outline rather than working with the choices in Word.

Do you type your e-mail address or website into a document and then watch as it suddenly changes to blue underlined text (a hyperlink)? Do you ever enter fractions or quotes that automatically re-format?

You are a victim of AutoFormat As You Type, a common Word ailment. To customize Word so that it works for you and not against you, choose Tools > AutoCorrect Options, select the AutoFormat As You Type tab. I recommend that you uncheck all of the options in the last 2 sections including Automatic numbered lists. Turn off choices in the 1st section as desired. Pick OK to finish. Here's one example:

Microsoft Word, Automation, AutoFormat As You Type, AutoCorrect, customizing Microsoft Word

Automatic numbered and bulleted lists and outlines can still be created via a toolbar button or under the Format menu.

Dawn Bjork Buzbee, MCT, The Software Pro

Dawn Bjork Buzbee is The Software Pro and a Microsoft Certified Trainer (MCT) as well as a certified Microsoft Office Specialist (MOS) Master Instructor, certified Microsoft Applications Specialist (MCAS) Instructor, and a certified Microsoft Office expert. Dawn shares smart and easy ways to effectively use software through her work as a software speaker, trainer, consultant, and author of 8 books.

This article and more can be reprinted at no charge in your publications and website with copyright and attribution.
>>Learn more about how easy it is to share these valuable tips, tricks, and techniques.

>>Easy Automation in Microsoft Word

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Hot Word Tip
To add common spelling errors to the AutoCorrect list, right- click on misspelled word, left-click on AutoCorrect and pick the right spelling. The error will be automatically fixed the next time you type it.
 
Did You Know?
AutoCorrect includes a list of over 500 spelling corrections.
 
 
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