Dawn Bjork Buzbee
The Software Pro®
Microsoft Certified Trainer (MCT)
Certified Microsoft Office 2010 Specialist (MOS 2010) Master Instructor
Certified Microsoft Office 2007 Specialist (MOS 2007) Master Instructor
Microsoft Certified Application Specialist (MCAS) Instructor
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Microsoft Word tables are a powerful and flexible tool for
improving the look and layout of text. Here are some techniques
that make it even easier to use tables in your Word documents.
Adding Text Above Tables
Oops! Now you have a great table at the top of your document but
forgot to add room for text. If you hit [Enter], the new line is
added to the table. The simple solution:
- Press [Ctrl] + [Home] to move to the top of the
- Then press together: [Ctrl] + [Shift] + [Enter]
to automatically add a new blank line above the table.
Easy Table Select Button
Move into any location in a table and look above the upper-left
corner for a four-sided arrow button. How can you use this button?
- Click once to select the table and then apply formatting.
- Click and hold once and move your mouse to move the table (another
solution when you need a blank line above your table)
- Double-click to open the Table Properties dialog box for changes
to the table, rows, columns, and cells.
The Best Way to Size Columns & Rows
When you want to re-size a column or row did you know that your
results depend on where you go to change the width or height?
There are 2 basic approaches: changing column or row sizes inside the
table or in the ruler at the top or left of your document. What should
you pick when you want to, for instance, change a column width?
- Inside the table: re-size a column by dragging the right
edge of a column. This technique doesn't change the overall width of
the table, and so, the new width will add or remove the space from
other columns, usually the column immediately to the right. By the
way, re-size any row by dragging the bottom edge of the row.
- In the ruler: click into any location in a table and the
ruler at the top displays gray, square dividers between columns. Move
your mouse up to any of these and drag left or right to change the
column width of the column to the left of the divider.
The result: the overall width of the table changes but no other
columns will need to adjust to accommodate the new width.
Be Careful: either of these techniques applies either to the
entire column (or row) unless specific cells are selected and then only
those will be re-sized.
What is the Exact Size?
Okay, so now you have some great ways to size the columns and rows in
your table, but how big are they? Try this cool trick: hold down the
[Alt] key while sizing/dragging the column width or row height.
Regardless of your approach, the ruler will display the current size in
inches which helps you compare multiple areas in a table and helps you
pick the right size.
© Dawn Bjork Buzbee, MCT, The Software Pro®
Dawn Bjork Buzbee
is The Software Pro®
and a Microsoft Certified Trainer (MCT) as well as a certified Microsoft Office
Specialist (MOS) Master Instructor, certified Microsoft Applications Specialist
(MCAS) Instructor, and a certified Microsoft Office expert. Dawn shares smart
and easy ways to effectively use software through her work as a software
speaker, trainer, consultant, and author of 8 books.
This article and
more can be reprinted at no charge in your publications and website with
copyright and attribution.
more about how easy it is to share these valuable tips, tricks, and techniques.
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Press [Ctrl] + [Shift]
+ [Enter] to automatically add a new blank line above a word
table positioned at the beginning of a document.
|A Microsoft Word
table can be as large as 63 columns and 32,767 rows.