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Outlook: Color Code E-Mail  

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Microsoft Outlook: Color Code Messages

For Microsoft Office Outlook 2007 and Outlook 2003

Too many messages in your Inbox? Color code key messages to quickly identify email from your most important contacts such as staff, your boss, or team members. This approach is a huge timesaver and helps to insure that you don't miss key messages.

Color Code Email Messages in Outlook

  1. Highlight a message from a contact.
  2. Choose Tools > Organize. This opens a new window at the top of your Inbox window.

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  3. Choose the option Using Colors (found at the left of the window).
  4. Select from or sent to as an option, Choose color for selected message and Apply Color.
  5. Additionally, you can also pick Show messages sent only to me as a way to highlight messages that are not part of a group distribution.
  6. Optionally, choose Automatic Formatting (upper-right corner of window) to view coloring choices or even to apply a different font.
  7. Close the Organize window when you are done. All messages in your Inbox from the selected contact are now color coded in addition to the new messages you receive.

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Hot Outlook Tip
Press [Ctrl]  + [Shift]  + M to create a new Outlook email message.
 
Did You Know?
For a shortcut menu of options, just right-click on most Outlook items.

 
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