Dawn Bjork Buzbee
The Software Pro®
Microsoft Certified Trainer (MCT)
Certified Microsoft Office 2010 Specialist (MOS 2010) Master Instructor
Certified Microsoft Office 2007 Specialist (MOS 2007) Master Instructor
Microsoft Certified Application Specialist (MCAS) Instructor
Certified Microsoft Office Expert
Certified Women's Business Enterprise (WBE)
WOSB (Women-Owned Small Business) Certified
For Microsoft Office Outlook 2007 and Outlook 2003
Too many messages in your Inbox? Color code key messages to quickly
identify email from your most important contacts such as staff, your
boss, or team members. This approach is a huge timesaver and helps to
insure that you don't miss key messages.
Color Code Email Messages in Outlook
- Highlight a message from a contact.
- Choose Tools > Organize. This opens a new window at the
top of your Inbox window.
- Choose the option Using Colors (found at the left of the
- Select from or sent to as an option, Choose color
for selected message and Apply Color.
- Additionally, you can also pick Show messages sent only to me
as a way to highlight messages that are not part of a group
- Optionally, choose Automatic Formatting (upper-right corner of
window) to view coloring choices or even to apply a different font.
- Close the Organize window when you are done. All messages in
your Inbox from the selected contact are now color coded in addition
to the new messages you receive.
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Press [Ctrl] + [Shift] + M
to create a new Outlook email message.
|For a shortcut menu
of options, just right-click on most Outlook items.